Mastering EHallPass: A Complete Guide for Students, Teachers, and Administrators

EHallPass is transforming the way schools handle student movement during the day. No more scribbled paper notes or hallway guesswork—this digital system keeps things organized, secure, and efficient. Whether you’re a student trying to request a bathroom break, a teacher managing class flow, or an administrator setting school-wide policies, this guide walks you through every step with clarity.

With features like automated time limits, teacher approvals, pass history, and analytics, EHallPass offers convenience and control to everyone involved in the education process.

For Students: How to Use EHallPass Like a Pro

1. Complete Your Profile

Before you use any features, complete your profile:

• Navigate to “My Profile” after logging in.
• Add personal details: full name, grade, student ID, and graduation year.
• Upload a profile photo (if allowed).
• Set up preferences such as notification settings or theme.
• Double-check everything for accuracy—especially your grade level and class assignments.

2. How to Create a New Hall Pass

Here’s a step-by-step:

1. Click “Create Pass” – This may appear as a button or a large plus icon.
2. Select Your Location – This is usually your current class or teacher.
3. Choose Your Destination – Options include Restroom, Nurse, Locker, Main Office, or a specific teacher’s room.
4. Enter Reason (If Needed) – Example: “Forgot homework in locker.”
5. Set Time (If Applicable) – You might input expected duration, or the system sets a default.
6. Submit Request – The status will show “Pending” until your teacher approves.

3. Wait for Approval

• Do not leave the classroom until the request is approved.
• Stay in your seat and check for status updates.
• If there’s a delay, discreetly remind your teacher.

4. Use Your Pass and Return

• Your device will show an active pass with a timer and destination.
• Carry your phone or Chromebook and be ready to show staff.
• When you return, tap “End Pass” or ask your teacher to end it.

5. Set Up Favorites for Fast Access

• Go to the Favorites Menu and tap “Add Favorite.”
• Choose frequent destinations like “Nurse,” “Locker,” or “3rd Floor Restroom.”
• Favorites will now appear for quick selection during pass creation.

Best Practices for Students

• Plan Ahead: If you know you’ll need a pass during study hall, set it up early.
• Keep Devices Charged: You’ll need access to show or end passes.
• Stick to the Destination: Do not use your pass to roam. It’s time-stamped and tracked.
• Respect Limits: Don’t abuse the system or try to cheat the limits—admins see everything.

For Teachers: How to Manage EHallPass Efficiently

1. Approve Requests Promptly

• Monitor your dashboard for new requests.
• Approve or deny based on context—e.g., too many students out at once, or mid-lecture.
• You can stagger approvals to manage hallway flow.

2. Monitor Students in Real-Time

• View current student locations and durations.
• Revoke passes if needed (e.g., sudden emergency or drill).
• Follow up if a student is overdue by more than a few minutes.

3. Customize Your Preferences

• Set restricted times or locations.
• Pre-save pass types for one-click approval.
• Adjust notification alerts to your liking.

4. Utilize Reports and Data

• View pass logs by student, class, or time period.
• Identify patterns like frequent flyers or chronic wanderers.
• Use data to guide conversations with students, parents, or the counseling team.

5. Help Students Use the System Right

• Offer guidance to students who need help navigating the platform.
• Remind them to end passes and to request responsibly.
• Serve as a first line of support for any confusion or misuse.

For Administrators: Setting Up and Managing EHallPass School-Wide

1. Define and Configure Rules

Customize EHallPass to match your school’s policies:

• Max students out per class
• Total passes allowed per period
• Time limits per pass type
• Restricted periods (e.g., during tests or assemblies)
• Set blackout locations (e.g., locked areas or maintenance zones)

2. Manage User Accounts

• Bulk upload users from your SIS.
• Set roles: teachers, location owners, hall monitors, substitutes.
• Regularly audit and update accounts.

3. Monitor School-Wide Usage

Track and act on key data points:

4. Maintain the System

• Stay updated with feature releases.
• Keep physical components (like kiosks or ID scanners) operational.
• Prepare backup systems for internet downtime.

5. Support and Train All Users

• Conduct annual and mid-year trainings.
• Provide printed or digital user guides.
• Offer support channels—designate an internal contact person or help desk.

Why EHallPass Works

Think of EHallPass like a GPS for student movement. Just as GPS apps track your route and destination for safety and efficiency, EHallPass tracks where students are headed and how long they’re away, giving schools a clearer picture of hallway traffic, behavior patterns, and safety incidents.

Final Thoughts

EHallPass isn’t just about logging where students go. It’s about creating a culture of accountability, transparency, and smarter management.

When students use the system with responsibility, teachers respond promptly, and administrators adjust policies based on real data—everybody wins.

Small Setup. Big Impact.

• ✅ Safer hallways
• ✅ Better class time management
• ✅ Fewer disruptions
• ✅ Accurate records

Once everyone adapts, EHallPass becomes second nature—just another tool to support learning, structure, and student success.

FAQs About EHallPass

Q1. Do students need a phone to use EHallPass?
No. Schools can provide shared devices like Chromebooks or in-class tablets.

Q2. Can teachers deny a pass?
Yes. Teachers can approve, deny, or delay requests based on classroom conditions.

Q3. What happens if a student forgets to end a pass?
The pass remains active and may trigger an alert. Teachers can end it manually.

Q4. How secure is the data in EHallPass?
The system follows data privacy standards and is FERPA compliant.

Q5. Can parents access pass history?
Typically no, but teachers or admins may share data during conferences or as needed.